Some work requires intense concentration. I need uninterrupted time blocks when I’m fresh to:
- Develop facilitation plans for upcoming meetings.
- Develop new workshops.
- Write blog posts.
- Edit drafts.
My productivity window for this sort of work is in the morning, between 7:00 and 10:30 a.m. If I hit it hard during that time, my brain needs to do something else for the rest of the day.
Even if my morning isn’t as productive as it could be, after lunch is rarely good for thinking work. I just want to nap.
This is why afternoons are my preferred time for doing things that either don’t require intense brainpower or are so engaging I can’t help but to throw myself into the activity. Whenever I can, I schedule for later in the day activities that involve other people and/or getting up and moving.
I’m willing to bet you and perhaps lots of your coworkers share my daily productivity biorhythms. Take a poll and find out if it’s true.
Assuming that it is, I have a suggestion. Don’t schedule morning meetings. No staff meetings. No one-on-ones. No project updates. No meetings. Make this a company-wide practice.
People can use their mornings to get done what they are personally responsible for producing. They can write reports, do paperwork, process in-boxes, write code or make outbound calls. They just can’t distract their coworkers from the tasks they are working on.
If the concept seems extreme, try establishing one morning each week to be meeting-free. Give it a three-month trial, and then ask people what they think. I suspect you’ll be expanding the concept after your evaluation.
I know what you’re thinking. A roomful of tired, worn out coworkers is a recipe for meeting disaster. It is if you plan to talk at the group for an hour or two.
But that’s not the kind of meetings you lead. Yours are necessary, interactive, and highly productive. Your meetings wake people up and give them energy. That sounds like perfect after lunch activity.
Who’s willing to give this idea a shot?